Facilities Coordinator
JLL - Southlake, TX
Position Summary:
ESSENTIAL FUNCTIONS
- Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction.
- Support requests associated with Jones Lang LaSalle’s Management and Operations team.
- Meet or exceed site Key Performance Indicators (KPI’s).
- Monitor Service Level Agreements (SLA’s) for all service providers monthly to identify potential challenges and plan corrective actions accordingly.
- Demonstrate strong collaboration and teamwork within the account team, including driving the development and implementation of IFM best practices and innovations.
- Continuously identify cost savings opportunities.
- Assist with receiving and dispatching of work orders to technical staff, vendors or other service providers utilizing 360 Facility and OneView Service Center, along with updating of the applicable service provider matrices as required.
- Facilitate inspections of assigned properties proactively addressing any deficiencies.
- Provide facility specific assistance to the project management team as needed or requested.
- Coordinate events in support of client or Jones Lang LaSalle.
- Manage vendor Certificate of Insurance program.
- Support the EHS management systems and timely, consistent reporting of EH&S metrics within the AIMS platform.
- Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
- Support facility specific cost savings targets to contribute to the account achieving savings goals.
- Assist in the development and management of specified operational budgets.
- Assist management and staff with operational reporting, budgeting, financial management by generating monthly JLL related invoices and monthly invoice reconciliation upon check receipt, purchasing as necessary, including monitoring office, recycling, signage and building supplies required for optimal operations.
- Support development of monthly/quarterly variance reporting for operating budgets.
- Process as needed requests such as business card ordering and Out of Order signage.
- Manage new vendor/supplier account setup in the Delphi Address Book.
- Review and update all site specific documentation on a quarterly basis.
- Manage inventory of assets as they are recycled/disposed of.
- Manage client violations when identified by move staff.
- Manage inventory of ancillary office items through tracking software.
- Assist move team with work order creation and monitoring as needed.
EDUCATION AND EXPERIENCE
- High School diploma or equivalent
- 1 – 2 years of relevant experience
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at http://www.us.jll.com/united-states/en-us/pages/careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 43835BR
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Posted: 30+ days ago
