Executive Assistant
Bell Helicopter - Fort Worth, Texas
The Executive Assistant provides administrative support to Bell Helicopter’s Vice President of Contracts, and to the Bell Helicopter Contracts organization. This position is located at Bell Helicopter’s corporate headquarters in Ft. Worth, TX.
Position Responsibilities:
1. Preparing and managing correspondence, spreadsheets, presentations, and contracts files.
2. Producing management reports and metrics; maintaining contracts systems.
3. Coordinating and scheduling meetings / conferences; making travel arrangements.
4. Maintaining / ordering / tracking office supplies.
5. Submitting invoices.
6. Processing expense reports.
7. Coordinating travel and customer visits / events.
8. Interfacing with executive management and external customers.
9. Actively supporting numerous contracts-related processes and initiatives.
11. Supporting special projects and assignments.
Education Requirements:
-
High School Diploma is required.
-
Associates Degree or Bachelor’s Degree is preferred.
Position Requirements:
-
Candidate must be able to pass the company’s computer based assessment by demonstrating proficiency in Microsoft Word, Excel, PowerPoint, and by demonstrating keyboarding speed and accuracy.
-
Candidate must be highly proficient in PowerPoint, with strong experience making multi-media presentations.
-
Candidate must also be knowledgeable of Access - for loading and maintaining contracts databases.
-
Prior experience supporting a Contracts or Legal department, with knowledge of the acquisition and contracting processes, is preferred.
-
Prefer Certified Professional Secretary (CPS) and / or Certified Administrative Professional (CAP) certification.
-
Must be a self-starter with a demonstrated track record and the ability to multi-task and work with minimal supervision.
-
Experience with report creation, presentation creation and contracts file management preferred.
Posted: 30+ days ago
