Departmental Assistant
Bell Helicopter - Fort Worth, Texas
Bell Helicopter is currently looking for a Departmental Assistant to support the communications organization. The successful candidate will be responsible for supporting activities related to the communications. This position will report directly to a manager and will be located in Fort Worth, TX. There is no relocation offered for this position.
The successful candidate will be able to:
· Interact well with others
· Communicate successfully through telephone, face-to-face and/or email
· Work in a team environment
· Provide extreme attention to detail
This is a first shift position. First shift typically works Monday – Friday 8 am – 5 pm, with every other Friday off depending on your schedule (9x80).
Primary Position Responsibilities:
· Greet visitors and handle their inquiries or direct them to the appropriate persons according to their needs
· Support and convey any specific or sensitive action or any special subject requirement as directed by leader; ensure "hot" tasks are immediately coordinated
· Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
· Order supplies and equipment
· Take minutes and maintain records for staff and other meetings
· Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
· Maintain scheduling and calendars for assigned leaders
· Prepare and submit travel arrangements and expense reports
· Prepare emails to go to all users and maintain historical files of same
· Coordinate calendars for conference rooms and assist with visit planning
· Other duties as assigned
Knowledge, Skills and Abilities:
· Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
· English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
· Writing — Communicating effectively in writing as appropriate for the needs of the audience
· Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
· Speaking — Talking to others to convey information effectively
· Time Management — Managing one's own time and the time of others
· Service Orientation — Actively looking for ways to help people
· Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources
· Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
· Communicating with Supervisors and Peers — Providing information to supervisors and co-workers by telephone, in written form, e-mail, or in person
· Establishing and Maintaining Interpersonal Relationships — Developing constructive and cooperative working relationships with others, and maintaining them over time
Education:
High School diploma or equivalent. Some college and/or related training desired.
Experience:
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2 years business and/or administrative office experience
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50 words per minute typing speed (speed adjusted for accuracy)
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Familiarity with Microsoft Office 2016
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Applicants will be given a skills assessment to test proficiency with typing speed and Microsoft Office 2016
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, some light physical activity may be required. This could require the ability to lift files, open filing cabinets and bend or stand as necessary.
Posted: 30+ days ago
