Senior Administrative Assistant
JLL - Dallas, TX
Position Summary:
We are currently seeking a Senior Brokerage Assistant to support a group of professionals in Dallas, TX. The Brokerage Assistant will often handle details of a confidential nature and is responsible for prioritizing projects to meet deadlines in a fast-paced, team-oriented environment.
ESSENTIAL FUNCTIONS
GENERAL ADMINISTRATIVE
- Provide support to team in various company supported technology applications such as Dealio, CRM, and PeopleSoft.
- Maintain and manage contact database in Outlook and web-based CRM program.
- Coordinate meetings
- Prepare and execute expense reports on a regular and timely basis.
- Create and maintain filing system with efficient information retrieval system.
- Schedule appointments, coordinate calendars, and manage heavy travel schedule for team.
- Answer phones for senior team members
- Perform various clerical duties including responding/creating emails, photocopying, mailing and faxing documents.
- Produce documents such as reports, memos, proposals, charts, agreements, PowerPoint presentations in a timely and accurate manner.
MARKETING | DEAL-RELATED
- Prepare and distribute marketing materials/packages including maps, aerials, team marketing pieces, flyers, etc.
- Active liaison with marketing department (ex: special event planning)
- Prepare tour books, proposals, summaries, abstracts and other relevant documents as needed.
- Coordinate/manage hard copy and email mailings using various databases
- Manage process of distribution, list updates and activity reporting
- Assist team with preparing and updating client-specific reports.
- Assist and participate as needed for industry functions or client events.
- Work with appropriate contact to maintain intranet/extranet sites as appropriate
- Provide research (prospect, client, etc.) via online, offline and third-party resources and provide industry-related news, as needed, partnering with research department.
EDUCATION AND EXPERIENCE
- Bachelor’s Degree or commensurate experience, preferred
- Workplace experience, minimum of 6 years in administrative support role and real estate background is preferred.
- Experience with mapping software (MS Streets & Trips, Street Atlas, Google Earth, etc.), a plus.
- Working knowledge of Adobe Creative Suite (Photoshop, InDesign, and Acrobat).
KNOWLEDGE, SKILLS, AND ABILITIES
- Advanced Microsoft office product knowledge (Excel, Word, PowerPoint, and Outlook).
- Adaptability – Maintain effectiveness in varying environments, tasks and responsibilities, or with various types of people.
- Dealing with Ambiguity – Effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably.
- Planning and Organizing – Ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently.
- Customer Focus – Dedicated to meeting the expectations and requirements of the external and internal customer, by acting with customer in mind, establishing and maintaining effective relationships with customers, and gaining their trust and respect.
- Interpersonal Savvy – Relate well to all kinds of people inside and outside of the organization with diplomacy and tact.
- Quick Learner – Ability to learn quickly when faced with new problems and challenges.
- Self-Starter – Able to start and complete projects independently.
- Proactive – Enable brokers to focus on revenue generating tasks by efficiently handling operations of team.
- Time Management – Use time effectively and efficiently.
- Written/Oral communications – Ability to speak and write clearly and concisely.
Start a lasting career with JLL today!
Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package. To be considered, please visit our Web site at www.us.am.joneslanglasalle.com/UnitedStates/EN-US/Pages/Careers.aspx to apply online. All resumes MUST BE submitted via our web site. Please reference Job 56178BR
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Posted: 30+ days ago
